- NX Filtration – the Processor
This is the privacy statement of NX Filtration B.V., a private company with limited liability incorporated under the laws of the Netherlands with statutory seat in Enschede and its registered office at Institutenweg 35, 7521 PH Enschede, registered with the Dutch Chamber of Commerce under number 64959910 (‘NX Filtration’).
In relation to personal data NX Filtration may receive directly from you as an employee or a customer or supplier, a person seeking contact with NX Filtration via the website, e-mail or phone, a person applying for a job at NX Filtration, a visitor at a convention where NX Filtration is represented, or a visitor of the website, NX Filtration qualifies as a ‘controller’ under the General Data Protection Regulation (‘GDPR’). One of the obligations of a controller under the GDPR, is to inform each person of whom it processes personal data, being described as a data subject by the GDPR, regarding the following subjects:
- The identity and contact details of the controller (paragraph 1 and 6);
- The purpose of the processing and the legal basis thereof (paragraph 2);
- The recipients or categories of recipients of your personal data (paragraph 3);
- The period for which your personal data will be stored (paragraph 4);
- Your rights in relation to your personal data (paragraph 5).
NX Filtration wishes to inform you, as a data subject, on the abovementioned subjects in this privacy statement.
- Purpose and legal basis
NX Filtration only processes your personal data on the basis of one of the following grounds:
- The processing is necessary for the performance of a contract to which you are (or the company you work for is) a party. NX Filtration needs personal data of employees of its suppliers and customers to be able to inform them of matters relating to the subject of the agreement and the performance thereof.
- The processing is necessary for compliance with a legal obligation to which NX Filtration is a subject. There are several legal obligations applicable to NX Filtration, for instance administrative obligations under which NX Filtration is obliged to keep books, documents and other data carriers in relation to its administration.
- The processing is necessary for the purposes of the legitimate interest pursued by NX Filtration. NX Filtration has a legitimate interest in processing your personal data (i) for the purpose of informing (potential) customers regarding new developments, products and/or services, and (ii) for the purpose of our own protection by keeping files in case of complaints, claims or litigation.
- You have given your consent to the processing of your personal data for a specific purpose. This is the case if (i) you have contacted NX Filtration via phone, e-mail or the website, with a question or information request, (ii) you have given NX Filtration your contact details at a convention, and (iii) you have applied for a job or internship at NX Filtration.
- Recipients of your personal data
Your personal data may be stored in our accounting program, if you are a (representative of) a supplier or customer of NX Filtration. This data is also accessible to our accountant and within our group of companies, including our shareholders. We ensure that a data processing agreement is in place with parties that are considered to be processors of your personal data under the GDPR, under which they are obliged to act in accordance with the provisions of the GDPR. Under no circumstances will your personal data be processed outside the EU/EEA.
- Storage and term
NX Filtration may store your personal data for (i) as long as necessary in relation to the purpose for which it was obtained, being for the time of the agreement between parties, including a term for possible aftercare, or (ii) as long as legally required in relation to administrative obligations, being a period of 7 years, (iii) for a period during which it is possible under Dutch law to submit a legal claim, being a maximum period of 20 years, or (iv) in case your personal data is submitted to NX Filtration because you applied for a job or an internship at NX Filtration, for a period of 4 weeks after it has become apparent that no employment or internship agreement will be concluded, with a maximum of 1 year if you have consented thereto. At any given time, you may request NX Filtration to delete your personal data in accordance with the provisions of the GDPR and as described in paragraph 5 of this privacy statement.
- Your rights
In relation to your own personal data, the GDPR grants you certain specific rights, being:
- Right of access – you have the right to ask NX Filtration whether or not your personal data is being processed by NX Filtration.
- Right to rectification – you have the right to obtain from NX Filtration rectification of inaccurate personal data NX Filtration may have from you.
- Right to erasure (or the ‘right to be forgotten’) – you have the right to obtain from NX Filtration the erasure of your personal data.
- Right to restriction of processing – you have the right to obtain from NX Filtration a restriction of processing.
- Right to data portability – you have the right to receive the personal data NX Filtration has from you, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller, without hindrance from NX Filtration.
- Right to not be subject to automated individual decision-making – you have the right not to be subject to a decision based solely on automated processing, including profiling. NX Filtration does not make use of automated individual decision-making in any of its processes.
Furthermore, in case you have a complaint as to how your personal data is treated by NX Filtration, you have the right to lodge a complaint with a supervisory authority (for instance: the ‘Autoriteit Persoonsgegevens’ in the Netherlands).
In case NX Filtration processes your personal data based on your consent, this consent can of course be withdrawn by you at any given time.
- Questions or complaints
In case you want to invoke one of your rights as stated in paragraph 5, or you have any other questions and/or complaints in relation to this privacy statement or as to how your personal data is treated, please let us know by sending an e-mail to: firstname.lastname@example.org, stating ‘Privacy’ in the subject of the e-mail.
NX Filtration reserves the right to modify this privacy statement unilaterally, in which case the old privacy statement will be automatically replaced by the new one. NX Filtration therefore asks you to review this privacy statement on a regular basis.